Effective and efficient remote working

Introduction

F2 digital platform with F2 Manager as the digital and virtual meeting companion

Case metrics

~10%

more efficiency through improved work processes enabled by F2 Manager

~30%

cost reduction across certain work processes after adopting F2 Manager

70%

reduction in time spent on tasks after approval processes

The challenge

Enabling mobility and efficiency in government work

The Ministry of Transport and the Danish Ministry of Climate and Energy aimed to enable mobility by changing how ministerial departments and local governments use technology. Mobility optimizes processes, facilitates access wherever, and ultimately frees up time for the mobilized workforce to core activities or new ones. Further, they saw great opportunities in streamlining workflows and reducing paper-based work by moving to a more mobile and digitally efficient way of working.

F2 Manager is a main driver in work-mobility for public entities. F2 Manager is highly effective within the roam of mobile workplaces. F2 Manager is a key driver of mobile working in the public sector. Using the secure iPad app, the Heads of Departments, Executives, Council Members, Members of Parliament, and Ministers can assess, comment, reject and approve cases.

F2 Manager also provides access to meeting documents and proceedings directly on the iPad. With this solution, ministers and council members reduce their reliance on paper and can easily access all relevant information. Since F2 Manager is fully integrated with the F2 Office Suite, users benefit from easy access to historical meeting documents, personal annotations, and integrated chat features that support online discussion. The built-in voting feature even allows users to cast votes on documents or agendas while on the go.

The solution

A fully digital and mobile government workspace

Public entities such as ministries and municipalities wanted to modernize their workflows and bring Ministerial and Council work into the digital age. By using cBrain’s F2 digital platform, they reduced email traffic, improved transparency, lowered paper consumption, and enabled more effective collaboration to support their departments' objectives.

F2 provides a shared digital workspace for all members of a department or organization, preventing knowledge silos and data duplication. Information is stored centrally with built-in access controls, ensuring secure and efficient collaboration. Employees always work on the latest version of a document directly within F2, eliminating the need to send files back and forth via email.

Several public entities, including the Ministry of Transport, the Ministry of Climate and Energy, and the Municipality of Gentofte, have adopted F2 and F2 Manager to transform their workflows. Together, these tools provide a complete digital executive workspace, covering case management, collaboration, document handling, archiving, knowledge sharing, decision-making, and voting. Ministers, council members, and executives can now work and take decisions digitally and remotely.

F2 Manager removes the need for paper documents and ensures all users access the latest information through an integrated data repository. It is fully integrated with the F2 Archive, allowing users to track document versions and see who last accessed or edited a file.

Unlike other meeting facilitation tools, F2 Manager is designed to meet the strict security standards of public authorities. It avoids cloud storage by keeping all data within the F2 platform, accessible through the F2 Manager app.

The result

Increased efficiency, cost savings, and transparency

The F2 digital platform and F2 Manager have improved productivity in Danish ministries by streamlining workflows, maintaining familiar processes in a fully digital environment. This has led to efficiency gains of up to 10% and cost reductions of up to 30% for some processes.

"With F2, we’ve also increased transparency. Officials can track document progress in real time — from staff to department heads to the minister and back again. Employees can even monitor how productive their manager is", explains Jacob Heinsen, Permanent Secretary

At the Danish Ministry of Climate, Energy and Building, F2 Manager has significantly improved case management. The Office for Case Management estimates that enabling iPads has reduced the time spent on post-approval tasks by 70%.

Similarly, at the Ministry of Social Affairs, Children and Integration, management meetings are now entirely paperless. All necessary documents from the cBrain F2 case management system are accessed directly via directors’ iPads using F2 Manager.

Ready to see how we can help you?

Please provide us with some information about yourself, and we will connect you with the most suitable expert. We offer a range of options, from a discussion on your digitalization challenges to a complimentary consultation reviewing your current processes.