Create, manage, and control official documents with consistency and traceability.

Documents provides a controlled environment for working with official documents, ensuring consistent handling, clear ownership, and full traceability throughout the document lifecycle.

Controlled creation. Manage official documents consistently and securely.

Clear ownership. Track responsibility, status, and versions.

Reduced errors. Avoid uncertainty through version control.

Product overview

Controlled document handling

  • Central creation and management of documents
  • Version control and change tracking
  • Clear ownership and status
  • Integration with cases and records
  • Secure access and permissions
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Key benefits

Consistent creation
Documents are created and handled using shared standards and rules.
Clear ownership
Each document has defined responsibility and status at all times.
Reduced risk
Version control prevents errors and loss of information.

Core capabilities

Document lifecycle
  • Create, edit, and finalize documents
  • Track versions and changes
  • Manage document status
Structured context
  • Link documents to cases
  • Group related documents
  • Maintain full document history
Access control
  • Role-based permissions
  • Secure document access
  • Controlled sharing

How it works

Approvals are surfaced to decision-makers through F2 Manager and F2 Touch, allowing secure review and action while maintaining full auditability.

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How it works

A few simple steps are all that are needed to ensure a consistent and compliant process:

  1. Administrators define request types with workflows and rules
  2. Users submit requests using structured forms
  3. Requests are routed automatically to the right roles — also externally
  4. Decisions and approvals are documented
  5. Requests are completed with full audit trail

All steps are managed within the shared data model of cBrain F2, ensuring consistency across processes and products.

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How it works

A few simple steps are all that are needed to ensure a consistent and compliant process:

  1. FOI requests are received via email, portals, or internal registration
  2. Requests are automatically structured as FOI cases
  3. Documents are collected, reviewed, and approved within the workflow
  4. Decisions and disclosures are formally documented
  5. Responses are sent with full traceability and audit logging

All steps are handled within the shared data model of cBrain F2, ensuring consistency and reuse across the organization.

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Use cases

Official drafting

Create and manage formal documents consistently.

Case documentation

Maintain structured documentation within cases.

Cross-unit work

Support collaboration without document duplication.

Trusted by government leaders

“Documents gave us a single, reliable way to manage official material.”
Head of Administration
“Version control removed uncertainty about which document was final.”
Senior Case Officer
“The clear structure supports both daily work and audits.”
Records Manager

Security & compliance

Version integrity

All document versions are retained and traceable.

Secure access

Only authorized users can access or edit documents.

Audit readiness

Document actions are fully logged and reviewable.

Frequently asked questions

Are documents versioned automatically?
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Can documents be linked to cases?
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Is access role-based?
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Ready to see how we can help you?

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How it works

Documents are created and managed within a governed workspace, linked directly to cases and processes, and controlled through roles and versioning.

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