Email integration

Connect email to structured work without losing governance or traceability.

Email integration ensures important emails become part of documented processes, linking communication to cases and records instead of personal inboxes.

Inbox control. Bring emails into structured processes.

Better context. Link correspondence to cases and records.

Improved compliance. Handle email like other official records.

Product overview

Integrated email handling

  • Inbound and outbound email integration
  • Automatic linkage to cases and records
  • Central handling of shared mailboxes
  • Reduced reliance on personal inboxes
  • Traceable and auditable email handling
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Key benefits

Less inbox risk
Critical emails are no longer hidden in individual inboxes.
Better structure
Emails are captured and handled in context.
Improved compliance
Email handling follows the same rules as other records.

Core capabilities

Inbound capture
  • Capture emails from shared mailboxes
  • Route emails into cases or records
  • Apply metadata automatically
Outbound integration
  • Send emails directly from cases
  • Store sent emails automatically
  • Preserve full correspondence history
Context linkage
  • Link emails to cases and documents
  • Maintain conversation context
  • Support end-to-end traceability

Use cases

Shared inboxes

Manage departmental mailboxes in a structured way.

Case correspondence

Keep all email related to a case in one place.

External contact

Maintain traceable communication with citizens and partners.

Trusted by government leaders

“Email integration helped us move critical correspondence out of personal inboxes.”
Head of Administration
“We now handle email as part of the case, not as a separate channel.”
Senior Case Officer
“It has significantly improved audit readiness.”
Records Manager

Security & compliance

Secure handling

Emails are handled with role-based access controls.

Full traceability

All email actions are logged and reviewable.

Compliance alignment

Email handling supports records and archival requirements.

Frequently asked questions

Does this replace email clients?
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Are emails stored securely?
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Can emails be linked automatically?
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