Standardize, automate, and control how requests flow through your organization

Public-sector organizations handle a wide range of internal and external requests — approvals, access requests, service requests, exemptions, and more. Without standardization, these requests often end up fragmented across emails, spreadsheets, and inboxes, creating delays, risk, and lack of oversight.

Consistent requests. Standardize recurring request processes across the organization.

Automated routing. Ensure requests follow defined workflows and approvals.

Clear oversight. Gain transparency into volumes, status, and outcomes.

Product overview

Request Types enables public organizations to

  • Define standardized request categories with structured workflows
  • Automate routing, approvals, and deadlines — also for external parties
  • Track all requests centrally with full transparency and auditability
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Key benefits

Consistency & Governance
Organization-wide request definitions and templates ensure uniform handling across departments and units, reducing dependency on individual practices and replacing fragmented, email-based processes.
Efficiency & Automation
Automated task assignment and approval flows, combined with built-in deadlines and reminders, enable faster processing with fewer manual handovers.
Management Insight & Control
A central overview of request volumes, statuses, and bottlenecks ensures clear ownership and accountability for each request, while providing a strong data foundation for reporting and optimization.

Core capabilities

Configurable Request Definitions
  • Create request types for approvals, exemptions, access requests, and more
  • Define required data, documents, and roles per request
  • Reuse templates across the organization
Workflow & Approval Automation
  • Rule-based routing and escalation
  • Multi-step approvals with full traceability
  • Deadline tracking aligned with internal policies
Unified Request Management
  • All requests handled as structured cases
  • Secure document and data handling
  • Integration with records, correspondence, and case management

How it works

A few simple steps are all that are needed to ensure a consistent and compliant process:

  1. Administrators define request types with workflows and rules
  2. Users submit requests using structured forms
  3. Requests are routed automatically to the right roles — also externally
  4. Decisions and approvals are documented
  5. Requests are completed with full audit trail

All steps are managed within the shared data model of cBrain F2, ensuring consistency across processes and products.

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Use cases

For Internal Approvals & Decisions

Standardize approvals such as policy exemptions, spending requests, or internal authorizations.

Citizen or Stakeholder Requests

Handle structured incoming requests with predictable processing and response times.

For Cross-Department Processes

Ensure smooth collaboration when requests involve multiple units or authorities.

Trusted by government leaders

“FOI handling used to depend heavily on individual experience. Now the process is standardized, deadlines are visible, and compliance is no longer a concern.”
Head of Legal Services
“Having a shared approach to requests across departments has reduced delays and manual coordination significantly.”
Director of Administration
“The ability to see status and risks across all requests gives management real confidence in both compliance and delivery.”
Permanent Secretary’s Office

Security & compliance

Secure Access & Data Protection

Role-based access and controlled permissions ensure that sensitive information is only available to authorized users.

Compliance by Design

All actions, decisions, and documents are handled in accordance with public-sector regulations, ensuring consistent and defensible compliance.

Full Traceability & Auditability

Every step is logged and traceable, providing a complete audit trail for reviews, oversight, and accountability.

Frequently asked questions

How does Request Types differ from case management?
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Can request types be adapted without coding?
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Does it integrate with other products?
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Ready to see how we can help you?

Please provide us with some information about yourself, and we will connect you with the most suitable expert. We offer a range of options, from a discussion on your digitalization challenges to a complimentary consultation reviewing your current processes.
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